The Freedom of Information (Scotland) Act 2002 (FOISA) requires that all housing associations/co-operatives in Scotland must produce and maintain a publication scheme. This must detail all of the key information that we publish and how you can access it. This Guide to Information is our publication scheme and contains links to where you can find all of the information listed online. DPHA has adopted the Scottish Information Commissioner’s (SIC) Model Publication Scheme (MPS), and this Guide has been approved by the SIC. See our Terms of Reference
More information can be found on our Freedom of Information Policy
Coronavirus Update 21/04/20
The Coronavirus (Scotland) Bill contains a number of temporary amendments to the operation of freedom of information (FOI) law in Scotland. These amendments mainly relate to the timescales within which Scottish public authorities must respond to FOI requests. The provisions in the Bill are due to expire on 30 September 2020.
This means the maximum timescale within which we must respond to FOI requests is extended from 20 to 60 working days, however we are still required to respond promptly to the requests for information.
Formats other than online
All of the information listed is available on our website (unless stated), and completely free to access online. However, we understand that not everyone will have online access and where this is the case you can contact us to view this in our office (where this would be convenient).
If you would like a printed copy of any of the information listed, unfortunately we may have to charge a small fee to provide this. This fee will never exceed the cost of photocopying and postage – and we will let you know any total cost before we forward this to you.
Our charges for providing any information detailed in this guide are summarised in our Schedule of Fees
Information that we cannot publish
Whilst we will try to make all of the information we have detailed available, in some circumstances there may be some information that we cannot make available. For example, sometimes if we were to publish certain committee minutes, it could reveal personal details about an individual. This would be a breach of Data Protection legislation if we were to do so. When this is the case, we will remove any personal details before publication and highlight where and why we have done so.
For how long will information be published?
We aim, where possible, to publish information for at least the current and previous two financial years. When we review any document – e.g. our policies – to avoid confusion we will only publish the current version once it has been updated.
Copyright and re-use
Where we hold the copyright on our published information, the information may be copied or reproduced without formal permission, provided that:
• It is copied accurately
• It is not used in a misleading context
• The source of the material is identified
If you have any queries about anything contained within this Guide to Information, or if there is some information that you cannot find that you would like to access, please contact:
Write to: Corporate Services Team,
DPHA Beardmore House,
631 Dumbarton Road,
Call: 0141 952 2447 Option 3
The Information that we make available to you
Under the MPS, the information we provide must be listed under certain “classes” of information. These are the categories of information that are detailed below. As FOI applies to other bodies and sectors across Scotland – such as Scottish Government and Councils for example –this means that not all of the categories in the MPS apply to housing associations/co-operatives.
The details of all the information we hold under each of the classes that apply to our organisation, and hyperlinks to access this information when available online, are on our Guide to Information.